![]() ![]() Here’s the kickoff kicker - ensure you get agreement on each area verbally (ideally written or transcribed with Tactiq.io) before moving on. Next steps (2 mins): What happens in the week after this meeting. What tools we will need access to eg Hubspot, Google Analytics, Autocad. What tools will we use eg Google docs, Miro, Asana, Dropbox. Stakeholder Communication Plan (5 minutes): What channels will we communicate on eg. ![]() Role assignment (5 minutes): Who is responsible for each role in the project. Project outcomes (3 mins): What success looks like. Confirm deliverables/timeline and record consensus for records. Agree on the scope and record consensus for records.Īction plan and project timelines (5-10 minutes): The action steps. Project scope (5 minutes): What is included in our project scope. Statement of work (5 minutes): (if client-facing) In our project proposal, we’re stated to… (outline proposed work) Project background (2 mins): What triggered this project? Be brief. Introduction (5 mins): Names, roles, responsibilities in project Ideally, you’d use a free transcription tool like Tactiq.io to transcribe the entire discussion in full. Without this you will fall into a game of we said, they said. A note-taker: you need everything discussed to be documented for reference during the project.Your agenda can also serve as a reference for the future about what was and wasn’t agreed upon Agenda: no agenda = no structure = chaotic meeting.40 - 60 minutes: enough time to agree on and confirm project details ( important: create a written record (or transcription) of the agreed-upon talking points for future reference to keep the project on the course).Stakeholder Communication Plan (5 minutes): frequency of meetings, channel/platform for comms (eg.Role assignment (5 mins) - the main point of contact, who signs off deliverables, who’s responsible for specific functions.Project Outcomes (5 mins) - define success and failure.Action plan & project timelines (5 minutes) - what is expected to be delivered (including deliverables) and by when.Project scope (5 mins) - present and get consensus on key deliverables and exclusions.Statement of work (5 mins) - (if client-facing) the proposed work for what the project will deliver.Kickoff meeting agendaĬopy this into your email as an agenda and delete the text in italics. Use this agenda structure based on how Atlassian manages projects to nail your next kickoff meeting. A good agenda makes you look smart, organised, and professional. Getting your project off on the right foot starts with a kickass kickoff meeting agenda. ![]()
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